Your Role and Responsibilities
Supporting Several Managers And Executives With Following Tasks
Co-ordinates all meeting invites
Accepts or decline invites as per client requests
Provides availability to relevant requests
Set up meetings across multiple time zones
Reservation of meeting rooms, technical equipment and catering service
Arrangement of national and international conference calls
Preparation and creation of meeting, event, workshop agendas
Event- and workshop-management
Co-ordinates all travel arrangements (local and international).
Expense claims
And Other Activities Like
E-Mailbox handling for supported management
Stationery
Distribution list
Editing and preparation of presentations
Summarization of reports for BU
Collect input and summaries from BU members
Request and tracking of data sheets
Stand in for colleagues in case of vacation and sickness
Working week is from Monday to Friday
Required Technical and Professional Expertise
- Priority is put on experience: at least 3 years of practice as an assistant, preferably in an international company, very good organization and communication skills
- Reliable and conscientious
- Confidentiality
- Fluent in English and Arabic (spoken and written) – communication on daily basis
- Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred), experience as an Internet user
Personal requirements:
- Flexibility in an environment of often-changing situations
- Strong team orientation – As part of greater MEA team you will be coordinating with other colleagues.
- Efficient communication
- Passion for the business and dynamic attitude
- Proactive work habits – to be able to handle many items in the run-up
- Acceptance of working within defined processes
- Self dependency – to handle stand in situations and provide smooth support
- Stress resistant
- Organizational talent and talent for clear prioritization
- Interest to work in an innovative and permanently changing environment
- Timeliness and punctuality
